Office Administrative Assistant

Happy Valley-Goose Bay NL

This position is funded under the Government of Canada Summer Jobs.

To be eligible for Canada Summer Jobs positions, applicants must be:
•Be aged between 15 and 30 years old on the start date of the job;
•Have a valid Social Insurance Number (SIN); and,
•Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.

International students and other temporary residents of Canada are not eligible.

Position Scope:
The Office Administration Assistant position is an 8-week summer opportunity designed for a student looking to gain valuable experience in a supportive, community-focused environment. Reporting directly to the Women's Centre Coordinator, the successful candidate will assist with day-to-day administrative operations, including data entry, organizing files, scheduling, and supporting staff with various clerical tasks.

This role is ideal for someone who is organized, detail-oriented, and passionate about contributing to a feminist, trauma-informed workplace. The Office Administration Assistant will work closely with staff, volunteers, and community members to help ensure smooth program delivery and efficient office operations.

Duties and Responsibilities:

• Provide administrative support to MSWC team, including data entry, document preparation, and filing.


• Answer phone calls and emails, direct inquiries appropriately, and provide information to community members in a respectful and trauma-informed manner.


• Greet and assist visitors and clients; manage building access by ensuring guests are let in and out of the secured space safely.


• Assist with scheduling, booking appointments, and maintaining calendars for staff and programming.


• Support the preparation and organization of materials for meetings, events, and programming.


• Fill personal care item orders for residents and community members, maintaining an organized inventory system.Conduct basic research to support programming, funding opportunities, or community outreach.


• Support staff with compiling and entering program statistics and other reporting needs.


• Assist with outreach tasks such as creating posters or social media updates.


• Help maintain a clean, welcoming, and organized office environment through routine tidying and light cleaning.


• Represent MSWC at community events as needed.


• Other related duties as assigned by the Women's Centre Coordinator, Supportive Living Program Coordinator, or Executive Director.

Skills and Knowledge:

• Strong organizational skills and attention to detail.


• Excellent written and verbal communication skills.


• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar, Drive) and general computer use.


• Comfortable answering phones, checking voicemail, and responding to email inquiries.


• Cooperative, friendly, and professional attitude.


• Ability to work independently and collaboratively in a team setting.


• Familiarity with MSWC's mission and programs is an asset.


• Understanding of feminist principles and trauma-informed practice.


• Awareness of gender equity, social justice, and community issues affecting women and gender-diverse individuals.


• Cultural humility and sensitivity to the impacts of intergenerational trauma.


• Understanding of confidentiality and ethical workplace conduct.

Hours of Work:
35 hours/Week for 8 Weeks
General office hours are Monday to Friday, 8:00am — 4:00 pm.
Some evenings and weekends required.

Compensation:
Rate of pay will be $16/hour for a total of 280 hours.

Employment Dates:
Start date is July 2, 2025 and the end date is August 27, 2025.

Closing Date:
Deadline to apply is Tuesday, May 27th at 8:00am ADT. Applicants must include a cover letter, resume and 2 references. A current and original copy of a Criminal Record/Vulnerable Sector Check will be required prior to beginning employment. Please email applications to hiring@mokamiwomen.ca

We thank all in advance for their interest in this position. Only those selected for an interview will be contacted.

Equity Statement:
MSWC embraces diversity and is committed to greater equity in our programs and our employment. Our goal is to attract, develop, and retain skilled and strong volunteers and employees from diverse backgrounds allowing us to benefit from a wide variety of experiences and perspectives in line with this, preferences will be given to and applications are encouraged from women (cisgender and transgender) and non-binary people who are Indigenous, Black and people of colour, people living with disabilities, women with experience in sex work and women with experience in the criminal justice system. We encourage applicants to self-identify any marginalized experiences and identities in their application with the knowledge that disclosed experiences will remain confidential.